An Automated Professional Solution for Backup Microsoft 365 Mailboxes

In the current world where businesses depend on cloud services such as the Microsoft 365 formerly known as Office 365 the need to protect important data cannot be overemphasized. Although there are many security features and data backup available in Microsoft 365, the primary responsibility to ensure the data protection lies in the hands of the organization. This is why you need an efficient and professional backup of your Microsoft 365 mailboxes to ensure they are safe from hacking attacks.

Why Need for Mailbox Backup in Microsoft 365

Microsoft 365 has an amazing 99 percent uptime guarantee. 9% availability and incorporates geo-redundancy to keep duplicating Exchange Online data in multiple geographically distributed data centers. Also, it has a Recycle Bin feature that enables the users to retrieve deleted items in the mailbox without having to contact the administrator. Still, these measures are not sufficient to replace a proper backup and restoration solution. Here’s why:

1. Ransomware attacks: Ransomware in particular with regard to email data is a new risk that geo-redundancy and the Recycle Bin do not help to prevent. It is therefore important to employ a professional backup solution that will allow one to recover from such attacks without having to pay the criminals.
2. Accidental or malicious data deletion: That is why the Recycle Bin, which stores deleted items, has its drawbacks. Files that have been deleted permanently or files that have been deleted and moved to the Recycle Bin cannot be restored.
3. Legal and compliance requirements: It is important to realize that in many industries there are certain regulations that require data retention and recovery mechanisms. A professional backup solution guarantees that these requirements are met.

The following are the important aspects of a professional mailbox backup tools:

When selecting a Microsoft 365 mailbox backup solution, it’s essential to consider the following features: When selecting a Microsoft 365 mailbox backup solution, it’s essential to consider the following features:

1. Comprehensive backup coverage: The solution should be able to archive all the essential items in the mailbox such as emails, attachment, contacts, tasks, calendars and shared mailboxes.
2. Automated incremental backups: To avoid data loss, the solution should provide fully automated backup that only takes a copy of the data that has changed since the last backup.
3. Multiple backup storage options: The backups can be stored on local servers, in the Azure Blob Storage, or on Azure file shares, which is convenient and has backup options.
4. Customizable retention policies: Set time periods for backup and delete old backups to prevent consumption of a lot of storage space.
5. Granular restoration capabilities: Perform recovery of single items like for instance emails or contacts, or even the complete mailbox from the backup.
6. Flexible restoration modes: Recover mailbox items to the original mailbox, another mailbox in the same Exchange Online tenant, a mailbox in another Exchange Online tenant, or an Exchange on-premises environment.
7. Advanced search filters: Filter data by subject, sender, recipient, and date to find particular mailbox items quickly in one or multiple backups.
8. Restoration preview: Before actually performing the restoration process, it is possible to preview the content of an email, its attachments, as well as other items in the mailbox.
9. Secure data storage: Make sure that the backup solution utilizes encryption while transferring and storing data to avoid compromise by unauthorized persons and meet the data privacy laws.

Automated Backup with Shoviv Office 365 Backup and Restore Tool

The Shoviv Office 365 Backup and Restore tool is a very effective and easy to use tool for the backup of Office 365 mailboxes. With this tool, users are also able to schedule the backups of their primary mailboxes, archive mailboxes and public folders with no upper limit to the size of the backup.

Another feature that is incorporated in the tool is the incremental backup. This is a scenario in which if the backup process is interupted for any reason it can continue from the interrupted point and does not duplicate data in the process of backing up. It also enables the users to select the data that they want to be backed up or the data that they do not want to be backed up.

Another feature which is also present is the creation of multiple backup jobs at the same time. The thread count can be set by the users so that multiple mailboxes and items can be processed at the same time and the time required for the backup is significantly minimized. The PST files generated by this tool are compatible with all the Outlook editions and come with an option of password protection.

Shoviv Office 365 Backup and Restore tool is easy to use because it uses an easy to understand graphical user interface (GUI) that may be used by any person with or without the technical knowledge. The tool is an independent application, which means that one does not have to enter Office 365 credentials to anyone else and no data is saved.

Moreover, the tool has the potential of performing a direct restoration of the mailboxes into Office 365 using the generated PST files. This makes it a one-stop tool to deal with Office 365 data.

The Shoviv Office 365 Backup and Restore tool is one of the best and efficient ways of automating the backup of Office 365 mailboxes. This program’s sophisticated options, intuitive control panel, and data restore capability make it an effective means of preventing and recovering important email information.

Conclusion

In the current world that is characterized by high speed and reliance on data in business, there is a need for the protection of essential email data that is stored in Microsoft 365 mailboxes. Although Microsoft 365 provides well-developed security tools and data replication, businesses must utilize a professional and automated backup tool to ensure the data’s safety. With help of the solution such as Shoviv Office 365 Backup, your mailbox data will be secure, compliance with the regulations will be met, and the adverse effect of the possible data loss cases will be limited.